Your Account & Data
Your account page is where you see who you are signed in as, download a copy of everything the platform holds about you, and delete your account. Organization admins can also export what their organization holds about one member.
The Your account page
Open the user menu (the person icon at the top right) and choose Your account. The page shows the name and email address you are signed in with, and two cards: Your data and Delete your account. Both act on your own account only, whichever organization you are working in.
Downloading your data
On the Your data card, choose Download my data. The platform gathers your records, which can take a few seconds, and your browser saves them as one JSON file. It covers every organization you belong to:
- Your account - your name, email address, the ways you sign in, the dates of your sessions, and any accounts that were merged into yours.
- Memberships - your organizations, projects and environments and your role in each, and any deployment pipeline stage that names you as an approver.
- What you did - audit events where you were the actor or that concern your account, versions you saved, releases you submitted, reviewed or published, release evidence that names you, stage deployments, test cases and test runs, and credits you spent or bought.
- Your records in each environment - rule set runs you started or resumed by answering a human intervention, and the settings, variables, schedules, MCP credentials, API keys and app authorizations you created or last changed, grouped by environment. A variable is listed by name only, never its value, and no key, token or client secret is included.
- Everything else tied to your account - feedback you sent, directory (SCIM) records an organization’s identity provider holds about you, likes, favorites and flags in the marketplace, AI generation requests, and actions platform administrators took on your account.
The file ends with a manifest: every store that was searched, what it was searched by, how many records were found and included, and the stores that were not searched, each with the reason. It also lists every host your environments run on - shared hosting, and the dedicated installation of an organization you belong to - and whether it was searched, not searched (with the reason), or could not be reached.
What the file leaves out
- Other people’s details. Someone who reviewed your release or changed your role appears only by the name you could already see for them in the app, never by their email address. Platform staff appear as Platform administrator.
- Credentials. No password, token, API key, session value, hash or signature is included. The platform holds no password for you, and sessions are listed by date only.
- What your rule sets processed. A run’s inputs, outputs, logs and traces, and the files in an environment’s storage, are your organization’s decision data rather than a record of you. They age out with the plan’s retention; ask the organization that ran the rule sets.
- Older records on a dedicated installation. An installation in an organization’s own Azure subscription is searched by account only and is sent nothing derived from your email address, so records it holds from before records named accounts are not matched. The manifest says so for that host.
- Records two accounts could own. Some older records name people by email address rather than by account. Where another account holds the same address - a social login and a single sign-on account are separate accounts - a record cannot be attributed to you with certainty, so it is left out and counted in the manifest instead.
A file holds at most 5,000 records of each kind and 10,000 audit events. If you have more, or a host your environments run on could not be reached, the download is marked as partial, the page tells you, and the manifest shows which kinds were cut short and which hosts were missed. You can download your data up to five times an hour.
Exporting a member’s data (organization admins)
An organization’s owner and admins can export what that organization holds about one of its members, for example to answer a request the member made to you as their employer.
- Open the organization for editing and find the member in the member list.
- Choose the Export data (download) button on their row. A row with unsaved changes has to be saved first.
The file has the same layout as a personal download, limited to this organization: the person’s membership and role, their projects, environments and approver stages here, what they did here, their records in this organization’s environments and nobody else’s, and the records this organization’s directory provisioned for them. Account-level data - sign-in methods, sessions, feedback, marketplace activity, AI generation requests - belongs to the person, not the organization, and is not included; the person can download it themselves. Other people appear by the name anybody in the organization sees for them.
Every member export is recorded in the audit log with who ran it and which member it was about. Exports are limited per organization, by plan:
| Plan | Member exports per hour |
|---|---|
| Free | 5 |
| Pro | 20 |
| Team | 50 |
| Enterprise | 100 |
An organization admin cannot download anyone’s whole account, and cannot delete anyone’s account. Removing a member from the organization takes away their access here and leaves their account alone.
Deleting your account
On the Delete your account card, choose Delete account. Before anything is removed, the next step shows what would be affected: the organizations you would leave and your role in each, and any projects you own, which pass to their organization’s owner. To confirm, type your email address and choose Delete account again.
Deleting your account:
- removes your name and email address from every organization, project and environment you belong to, and from any directory (SCIM) records provisioned for you;
- unlinks every way you sign in and ends your sessions;
- keeps the history of what you did, shown as Deleted user, so a record of who approved what still reads correctly;
- keeps feedback you sent and credit purchases you made, without your name or address;
- keeps the audit trail for its retention period. See Audit Log.
When it is done you are signed out and returned to the home page. A deleted account cannot be restored.
When deletion is refused
- You own an organization. An organization with no owner has nobody who can administer it. The dialog lists each organization you own with a link to it: transfer ownership to another member, or delete the organization if nobody needs it, then come back. See Transferring ownership.
- You are the last platform administrator. A platform with none cannot grant the right again, so another account has to be granted it first. This only affects the people who run the platform.
Asking the platform operator instead
If you cannot sign in, or your request reaches beyond your account, the platform operator can export or delete an account on your behalf. An export made for you by an operator is recorded in the platform’s own audit trail. Deleting an account is only ever done by its holder or by the platform operator, never by an organization admin.